---
title: "How to send handwritten notes without writing them"
description: "Choose a printed handwriting font, a robot with a real pen, or a person who writes each note based on cost, volume, and scrutiny."
canonical: https://trysincerely.com/guides/send-handwritten-notes-without-writing-them
last_updated: 2026-10-04
---
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# How to send handwritten notes without writing them

> Choose a printed handwriting font, a robot with a real pen, or a person who writes each note based on cost, volume, and scrutiny.

Source: https://trysincerely.com/guides/send-handwritten-notes-without-writing-them

You can send handwritten notes without writing them yourself in three ways: print a handwriting font, have a robot move a real pen, or hire a person to write each piece. Printed type is usually the lowest-cost choice. A robot is the lowest-cost way to put real ink on paper at volume. A person is the strongest choice when the recipient may study the note closely. Pick the production method before you compare designs or prices.

## Know what the recipient will receive

The word "handwritten" describes several different products. Ask the provider to state which one it sells.

**Printed handwriting** starts as a font or a digital rendering. A printer puts the message on the card. It can vary letterforms, spacing, and ink color, but no pen touches the message. Thanks.io describes its method as a digital handwriting engine. Postable uses Smart Fonts with alternate versions of letters and then prints the card.

**Robotic handwriting** uses a machine that holds a real pen. The card has ink and pen pressure, but software still controls the strokes. Handwrytten and Simply Noted use this method. Read [what robotic handwriting means](https://trysincerely.com/glossary/robotic-handwriting) before treating "real pen" as the same thing as a person writing.

**Human handwriting** means a person writes the approved message with a pen. This gives each piece natural differences in spacing, pressure, letter shapes, and line breaks. It also costs more and has a harder capacity limit because a person must spend time on every piece.

## Check the paper, not a website photo

Have the vendor mail a sample to your own desk before you buy. Then look at the e's. If every lowercase e in the note has the same shape, slant, and join, you are probably looking at a font. Smart fonts swap between a few versions of each letter, though, so a little variety does not clear it.

Tilt the card under a desk lamp and run a thumb over the words. Print is flat. A pen leaves a groove you can feel. The groove tells you a pen was used; it does not tell you whose hand was on it.

Last, look along a long line. Machines keep the baseline level and the pressure even from the first word to the last. People drift. A good robot adds some wobble on purpose, and a neat writer can look mechanical, so if you still cannot tell, ask the vendor in writing what holds the pen.

The copy offers another clue. A note that names a real conversation can feel personal even when it is printed. A generic template still reads like a campaign when a person writes it. Production changes the artifact, not the reason for sending it.

## Compare the main options

Prices and service terms change, so confirm them before placing an order. These are the vendors' published methods and prices on October 4, 2026.

| Option                                              | How the message reaches paper                      | Published starting point                                                  | Better fit                                                         |
| --------------------------------------------------- | -------------------------------------------------- | ------------------------------------------------------------------------- | ------------------------------------------------------------------ |
| [Handwrytten](https://www.handwrytten.com/pricing/) | Robot holding a real pen                           | $3.75 per card plus postage at retail                                     | One-off or recurring real-pen cards bought directly                |
| [Simply Noted](https://simplynoted.com/)            | One of 220+ robots holding a real ballpoint pen    | Check the current plan because its published prices conflict across pages | Large automated runs tied to a CRM, API, or CSV                    |
| [Thanks.io](https://thanks.io/handwriting-tester)   | Printed digital handwriting                        | Notecards from $1.49 to $3.04 with postage included                       | Low-cost direct-mail automation where real pen marks do not matter |
| [Postable](https://www.postable.com/cards/)         | Printed Smart Font with alternate letterforms      | Check the card selected                                                   | Personal cards with a broad design catalog and scheduled mailing   |
| [Felt](https://www.feltapp.com/how-it-works/)       | Your finger or stylus strokes, printed on the card | $4.50 for one panel                                                       | Keeping your own handwriting without handling paper or postage     |
| A person writing for you                            | A person copies the approved message with a pen    | Quote depends on format, labor, and volume                                | Closely read notes to a small, valuable list                       |

Do not compare the card price from one provider with an all-in price from another. Check postage, envelopes, setup, subscriptions, address work, and minimum volume. Also ask who writes the address. A hand-addressed envelope and a printed postcard address panel create different first impressions.

## Choose by scrutiny and volume

Start with the moment, not the technology. A printed font can work for a reminder sent to 5,000 customers. A robot can suit 500 renewal thank-yous with shared copy. A person can make sense for 40 executives who recently spoke with your team.

Suppose Mia at Northstar Software wants to thank 40 customer leaders after an advisory meeting. Each note mentions one point from that person's conversation. The list is small, the relationship already exists, and the recipient may read the note twice. A person writing each note is defensible.

Now suppose Mia wants to mail the same anniversary message to 8,000 users. Human writing adds cost and delay without making the words specific. A printed card or robot-written note is the better operating choice. If Mia wants her own letterforms on family cards, Felt preserves her stylus writing while doing the printing and mailing.

## How Sincerely handles a note written by a person

Sincerely offers a 4x6 postcard and an 8.5x11 letter. You approve the message and its placement before production. The preview draws the message in a sample hand, so it estimates fit rather than showing the finished writer's hand. A person writes the final piece in black or blue ballpoint. The letter goes into a hand-addressed envelope. The postcard uses a printed address panel.

The fit check uses an estimate of 12 characters per inch and a quarter-inch line height. There is no advertised fixed character cap. If the actual message runs past the approved writing area, the order stops so the message can be shortened or the area enlarged.

After writing, the operator photographs the finished side, checks the handwriting, recipient, and legibility, then records the postal handoff. You can receive up to two photos per handwritten side. If the piece needs a rewrite, the new attempt gets new capacity and photographs, but Sincerely does not charge the credits again. You can cancel for a full credit refund until postal handoff.

Daily writing capacity determines the promised mailing day. Sincerely can pause new orders when that capacity is unavailable while keeping existing reservations. The current credit weights are:

| Destination   | 4x6 postcard | 8.5x11 letter |
| ------------- | -----------: | ------------: |
| United States |   17 credits |    31 credits |
| Canada        |   23 credits |    36 credits |

Stamped handwritten mail has no delivery confirmation. The record shows the postal handoff and the finished-piece photographs, not delivery or attention.

## Where another service is better

Choose Handwrytten when you want to buy a single robot-written card directly for $3.75 plus postage and do not need a B2B campaign system. Choose Simply Noted when repeat automation and high volume matter more than having a person form every letter. Its 220-plus robot fleet and CRM, API, and CSV triggers are built for that job.

Choose Thanks.io or Postable when the visual effect of handwriting is enough. Printing avoids the labor limit of a person or pen robot. Choose Felt when the marks must remain yours. It prints the strokes you make with a finger or stylus, which a service using its own hand cannot reproduce.

Sincerely fits a smaller named-account program where the words change by recipient, a person must write each approved message, and photographs plus a promised mailing day matter. For the broader decision about when that extra work earns its cost, read [handwritten mail for B2B](https://trysincerely.com/guides/handwritten-mail-b2b) and the [handwritten mail cost guide](https://trysincerely.com/guides/handwritten-mail-cost).

## Related questions

- [Does handwritten mail work for B2B outbound?](https://trysincerely.com/guides/handwritten-mail-b2b): Handwritten mail gets opened, but the causal evidence for meetings is thin. Who it fits, where it reads fake, and what Sincerely writes by hand today.
- [What does handwritten direct mail cost?](https://trysincerely.com/guides/handwritten-mail-cost): Per-card prices from Handwrytten, Simply Noted, and IgnitePOST as of October 2026, what 200 notes a month costs, and what drives the price.
- [What is robotic handwriting?](https://trysincerely.com/glossary/robotic-handwriting): Robotic handwriting is mail written by a machine holding a real pen, so each piece looks hand-penned at scale. Here is how it works and when it beats print.
- [Sincerely vs Handwrytten: pricing and fit](https://trysincerely.com/vs/handwrytten): Handwrytten cards retail at $3.75 plus postage, and business plans start at $449 a month. Here is when to buy direct and when to use Sincerely.

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Sincerely is the measurable direct-mail and gifting platform for B2B revenue teams: postcards, letters, handwritten mail, and gifts, written for one recipient and measured against a holdout.

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